1. Services Provided

Preamble Coffee offers mobile espresso bar and coffee catering services for:

• Private events

• Weddings

• Corporate gatherings

• Church events

• Community markets

• Retail activations

• Special occasions

Service availability may vary based on date, location, staffing, and event requirements.

Preamble Coffee is not responsible for serving beyond the contracted time unless pre-approved by both parties.

If the Client expects attendance to exceed the expected guest count, the Client must notify Preamble Coffee at least 7 days prior to the event so that additional staffing, supplies, or service time can be arranged, subject to availability. Additional fees may apply.

If the number of guests who attend the event exceeds the expected guest count, Preamble Coffee reserves the right to stop service once the contracted service capacity has been reached.

2. Pricing and Payment

The total fee for mobile coffee cart services shall be the amount listed in the Preamble Coffee Quote accepted by the Client.

Payment schedule:
o   50% Non-Refundable Retainer: Due at signing to reserve the event date
o   Remaining Balance: Due 7 days prior to the event

• The event date is not reserved until the non-refundable retainer is received.

• Failure to pay the remaining balance by the due date may result in cancellation of services without a refund.

3. Cancellation Policy

• If the Client cancels the event, the retainer is non-refundable.

• If the Client cancels within 7 days of the event, the full balance may still be owed unless otherwise agreed.

• If Preamble Coffee must cancel due to emergency or unforeseen circumstances, all payments will be fully refunded.

RESCHEDULING:

Client may request to reschedule once if:

• Request is made at least 14 days before the event

• The new date is within 6 months

• Preamble Coffee is available.

The retainer will transfer to the new date. Additional rescheduling requests may require a new retainer.

4. Client Responsibilities

The Client agrees to provide:

• Safe working conditions

• Reasonable access to setup and breakdown the coffee cart at least 60 minutes before and after the start of service.

• Minimum of 6 ft x 5 ft of space for the coffee cart

• Level surface for safe operation

• Access to power (one dedicated 15-amp circuit)

ADDITIONALLY:

• Client will be responsible for damage to Preamble Coffee equipment caused by guests, venue staff, or client negligence.

• If the venue requires permits, insurance certificates, or approvals, the Client is responsible for coordinating with the venue unless otherwise agreed.

• If any venue restrictions apply, the Client is responsible for notifying Preamble Coffee in advance.

5. Menu & Product Availability

Menu offerings may vary depending on:

• Seasonal ingredients

• Supply chain availability

• Venue restrictions

• Custom event selections

We reserve the right to substitute ingredients or modify offerings when necessary.